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First M&F Corporation
P.O.Box 520
Kosciusko, Mississippi 39090
Purpose
The purpose of the Audit Committee of First M&F Corporation is to assist
the Board of Directors of First M&F Corporation in fulfilling its oversight
responsibilities for the financial reporting process, the system of internal
control, the audit process, and the corporation’s process for monitoring
compliance with laws and regulations and the code of conduct.
Authority
The Audit Committee of First M&F Corporation has the authority to
conduct or authorize investigations into any matters within its scope of
authority. It is charged with the following responsibilities and given full
authority to:
- Appoint, compensate, and oversee the work of any and all
registered public accounting firms employed by the
corporation or any of its subsidiaries.
- Resolve any disagreements between management and the
auditor(s) regarding financial reporting.
- Pre-approve all auditing and non-audit services
- Retain independent counsel, accountants, or others to
advise the committee or assist in the conduct of an
investigation.
- Seek any information it requires from employees – all of
whom are directed to comply with the committee’s requests
– or external parties.
- Meet with company officers, external auditors, or outside
counsel as necessary.
Composition
The Audit Committee will consist of at least three and no more than six
members of the Board of Directors of First M&F Corporation. The Board or
its nominating chair will appoint committee members and the committee
chair.
Each committee member will be both independent and financially literate.
At least one member will be designated as the “financial expert”, as
defined by applicable legislation and regulation. If it is not practical for the
committee to have such financial expert, the committee will be responsible
for the required disclosures (“A company that does not have an audit
committee financial expert must disclose this fact and explain why it has
no such expert.”) regarding this matter. The final wording of any such
disclosures will be subject to approval by the full Board of Directors.
Meetings
The Audit Committee will meet at least four times a year, with authority to
convene additional meetings, as circumstances require. All committee
members are expected to attend each meeting. For those members who
are unable to attend a specific meeting, an attempt will be made, if
possible, for the member to participate in the meeting through a
“conference call” setup. The Committee may invite members of
management or others to attend meetings and provide pertinent
information as deemed necessary by the Committee. It may hold private
meetings with auditors and executive sessions, as deemed necessary.
Meeting agendas will be prepared and provided in advance to committee
members. Minutes will be taken in each meeting.
Responsibilities
The Audit Committee will carry out the following responsibilities:
Financial Statements
- Review significant accounting and reporting issues, including
complex or unusual transactions and highly judgmental
areas, and recent professional and regulatory
pronouncements, and understand their impact on the
financial statements.
- Review the results of the audit, including any difficulties
encountered, with management and the external auditors.
- Review the annual financial statements, and consider
whether they are complete, consistent with information
known to committee members, and reflect appropriate
accounting principles.
- Review other sections of the annual report and related
regulatory filings before release and consider the accuracy
and completeness of the information.
- Review with management and the external auditors all
matters required to be communicated to the committee
under Generally Accepted Auditing Standards.
- Understand how management develops interim financial
information, and the nature and extent of internal and
external auditor involvement.
- Review interim financial reports with management and the
external auditors before filing with regulators, and consider
whether they are complete and consistent with the
information known to committee members.
Internal Control
- Consider the effectiveness of the company’s internal control
system, including information technology security and
control.
- Understand the scope of internal and external auditors’
review of internal control over financial reporting, and obtain
reports on significant findings and recommendations,
together with management’s response.
Internal Audit
- Review with management and the Internal Auditor the
charter, plans, activities, staffing, and organizational
structure of the internal audit function.
- Ensure there are no restrictions or limitations on the internal
audit function and review and concur in the appointment,
replacement, or dismissal of the Internal Auditor.
- Review the effectiveness of the internal audit function,
including compliance with the Institute of Internal Auditors’
Standards for Professional Practice of Internal Auditing.
- On a regular basis, meet with the internal auditor to discuss
any matters that the committee or internal auditors believe
should be discussed privately.
External Audit
- Review the external auditors’ proposed audit scope and
approach, including coordination of audit effort with internal
auditors.
- Review the performance of the external auditors, and
exercise final approval on the appointment or discharge of
the auditors.
- Review and confirm the independence of the external
auditors by obtaining statements from the auditors on
relationships between the auditors and the company,
including non-audit services, and discussing the
relationships with the auditors.
- On a regular basis, meet separately with the external
auditors to discuss any matters that the committee or
auditors believe should be discussed privately.
Compliance
- Review the effectiveness of the system for monitoring
compliance with laws and regulations and the results of
management’s investigation and follow-up (including
disciplinary action) of any instances of noncompliance
- Review the findings of any examinations by regulatory
agencies and any auditor observations.
- Review the process for communicating the code of conduct
to company personnel, and monitoring compliance therewith.
- Obtain regular updates from management and company
legal counsel regarding compliance matters.
Reporting Responsibilities
- Regularly report to the Board of Directors about committee
activities, issues, and related recommendations.
- Provide an open avenue of communication between internal
audit, the external auditors, and the Board of Directors.
- Report annually to the shareholders, describing the
committee’s composition, responsibilities, and how they
were discharged, and any other information required by rule,
including the approval of non-audit services.
- Review any other reports the company issues that relate to
the committee’s responsibilities.
Compliant Handling
- Create a complaint procedure related to accounting, internal
controls, or audit matters. Required attributes of the complaint
handling procedure include:
- Procedures for the receipt of complaints regarding accounting,
internal accounting controls, or auditing matters.
- Procedures for the retention and treatment of related
complaints.
- Procedures for employees to confidentially and/or anonymously
submit any concerns regarding questionable accounting or
auditing matters.
Other Responsibilities
- Perform other activities related to this charter as requested
by the Board of Directors.
- Institute and oversee special investigations as needed.
- Review and access the adequacy of the committee’s charter
annually, requesting board approval for proposed changes,
and ensure appropriate disclosure as may be required by
law or regulation.
- Confirm annually that all responsibilities outlined in this
charter have been carried out.
This Audit Committee Charter is hereby approved and adopted by the Audit
Committee of First M&F Corporation.
CharlesW. Ritter, Jr. – Chairman
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